Salon & spa invoice template

Salon invoice FAQ

What goes on a salon or spa invoice?

Service description (cut, color, perm, balayage, manicure, pedicure, facial, massage), stylist/technician name (helps with tip allocation), retail products sold, gratuity (if added), and any add-ons (deep conditioner, paraffin, hot stones). Most salon software produces this automatically; for solo booth renters or in-home services, Issueable generates the same shape on demand.

Do I charge sales tax on services or just products?

Most US states tax retail products (shampoo, styling tools, polishes) but not the salon services themselves. About a dozen states tax both: Hawaii, New Mexico, South Dakota, and a handful of others. West Virginia taxes most services but exempts barbering, hair styling, and manicuring. Texas taxes hair restoration but not haircuts. Florida has split treatment. Issueable applies tax to the whole invoice, so bill retail products on a separate invoice from the services.

How should I show gratuity?

Most salons leave gratuity off the printed invoice: clients tip in cash or via the POS at checkout, and gratuity isn't part of taxable sales. If you do include it (some high-end spas roll it into a single invoice), list it on its own line. Issueable taxes the whole invoice, so if you charge tax, put the gratuity on a separate invoice with no tax. For credit card tips, the salon software handles allocation; the invoice just shows the total tendered.

Should I bill booth-rent stylists separately?

Yes, booth/chair rental is a separate B2B transaction from the salon's customer billing. Booth renters pay weekly or monthly rent ($150-$500/wk depending on market and chair quality) and run their own books. Issue the booth-rent statement to the stylist as its own invoice; their customer-facing invoices are theirs to issue. Issueable supports both, salon owners use it for booth-rent statements; their renters use it for client billing.

How do I handle gift certificates and prepaid services?

Gift certificates are deferred revenue; you've taken the payment but haven't earned it until the service is rendered. Track them separately from completed-service invoices. When it is redeemed, issue a receipt for the service and put the certificate in the Payment details box ("Paid with gift certificate #0142"). Some states require gift certificates to be redeemable indefinitely; check your state's escheatment rules.

Can I bill for hair extensions or large color services as packages?

Yes, premium services typically book as packages with a deposit at scheduling and balance at appointment. Common: $100-$300 deposit at booking for color corrections or extension installations, balance due at appointment. State the deposit on the booking invoice. On the final invoice, bill the $650 balance and note the deposit ("$200 deposit paid at booking"). Without a deposit, no-shows on premium services hurt enormously.

How should multi-stylist appointments be billed?

List each service with the stylist's name as part of the description: "Cut & color (Sarah): $185", "Manicure (Maria): $45", "Pedicure (Maria): $65." This helps with tip allocation and lets the salon track per-stylist revenue. Issue one invoice covering the visit; internal commission/booth-rent allocation happens off the customer-facing document.

Do I need to issue a printed receipt or just an email invoice?

Customer preference and POS workflow drive this. Most salons print receipts at checkout and offer email/text as an option. Issueable produces a PDF that emails or prints identically. For a customer who wants documentation for an expense report or their own records, a full invoice carries more weight than a thermal POS receipt.