Put the order, vendor, and delivery date in writing
A purchase order gives both sides the same buying record before goods move. List the vendor, items, quantities, pricing, tax, notes, and expected delivery date on one PDF.
The preview is free and needs no account.
PO guides by operation
Restaurant buying, manufacturing materials, and small-business ordering each need a different level of detail. They all use the same PO editor; each guide says what to put in it.
The buying record before the invoice arrives
A PO keeps ordering, receiving, and invoice matching pointed at the same facts: what was ordered, at what price, and when it is expected.
Line items & totals
Add each item with description, quantity, and unit price. Subtotal, tax, discount, and total update automatically.
Expected delivery
Set the date the vendor should ship or deliver by. Issueable checks it against the PO date.
Buyer & vendor blocks
Keep buyer and vendor details visible at the top, so there is no ambiguity about who is ordering from whom.
Tax handling
Add sales tax, GST/HST, or VAT at one rate for the whole order, or leave the rate at 0% for a tax-exempt purchase.
Notes for receiving
Use notes for ship-to details, receiving instructions, special handling, or internal approval context.
PDF ready for the vendor
Download the final PDF after preview. Email it to the vendor or attach it to your accounting record.
From order request to PO
1. Enter the order
Fill in your buyer info, the vendor, and what you're ordering. Expected-delivery date goes right on the PO.
2. Check the preview
See the full PO with a watermark. Verify the items and pricing before paying.
3. Download the PDF
Pay $0.99 and download the final PO PDF without the watermark.
Guides for purchase orders
Keep the purchase order, vendor invoice, and receipt trail easy to reconcile when the order arrives.
Purchase order workflow
How a PO moves from request to vendor acceptance, receiving, invoice matching, and payment.
Receipt vs invoice
How proof of payment differs from the vendor invoice and where each belongs in your records.
What to put on an invoice
A useful checklist for the vendor invoice you will match back against the purchase order.
Start a purchase order
Vendor, PO number, delivery date and the lines, ready before the goods move.
Create a PO