Moving Company Estimate Template
Local and long-distance moves, properly disclosed
Local movers, long-distance carriers, and commercial movers all need to put the assumptions on paper: crew size, truck, mileage, packing materials, access fees, valuation, and binding or non-binding status.
Create Your Moving EstimateMoving Estimate FAQ
Moving Estimates Are Regulated for a Reason
Federal and state regulations require moving estimates to disclose specific things: valuation, access fees, binding/non-binding declaration, deposit policy. The mover who provides a clean, compliant estimate looks professional; the mover who skips disclosures looks like a fly-by-night operator (and risks regulatory complaints).
Move-day services often travel alongside cleaning crews. If you pair moving with a final clean, see our cleaning service invoices. For proof of completion once the truck is unloaded, service receipts are a quick way to hand something to the customer on the spot.
What Moving Bids Need
Crew + Truck Itemized
Hourly rate per crew size, truck fee, fuel surcharge, all separate lines.
Valuation Options
Released Value vs Full Value Protection as line items the customer selects.
Access Fees Disclosed
Stairs, long carry, shuttle, elevator, itemized so mid-move surprises don't blow up the relationship.
Packing Materials Breakdown
Box sizes and quantities, tape, paper, wardrobe boxes, mattress bags, as individual line items the customer can opt in or out of.
Binding vs Non-Binding Declaration
Clearly state whether the estimate is binding, non-binding, or not-to-exceed, a required disclosure for interstate moves under 49 CFR Part 375.
Local to Long-Distance
Local Moving Companies
Hourly residential moves within ~50 miles, in-state, with crew + truck pricing.
Long-Distance Movers
Interstate moves billed by weight + mileage with FMCSA-compliant disclosures.
Commercial Movers
Office and warehouse relocations with after-hours work and weekend availability.
Specialty Moves
Piano movers, art handlers, safe movers, flat-rate per specialty item with insurance riders.
Junk Removal Services
Flat-rate or volume-based hauling with labor, truck, and disposal-fee itemization.
Storage + Move Packages
Combined moving and short- or long-term storage quotes with both the move cost and the monthly storage rate on one document.
Related guides
Put the Move Assumptions in Writing
Add the crew, truck, valuation, access fees, and disclosure terms, then preview the PDF before paying.
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