Cleaning service invoice template

Cleaning invoice FAQ

How should cleaning services bill clients?

Per-visit flat fee is the dominant model: $80-$200 for a standard residential clean, $150-$500 for deep cleans, $200-$1,000+ for move-out/in. Commercial janitorial work is usually monthly retainer ($200-$3,000+/mo depending on square footage and frequency). Hourly billing ($30-$60/hr) is common for solo cleaners but harder to scale because clients can't budget against it.

Should I charge a deposit for first-time customers?

For deep cleans, move-out cleans, and any first-time engagement over $300, yes, 25-50% deposit at booking. For recurring weekly/biweekly cleaning, no deposit; the recurring relationship is the commitment. State the deposit explicitly on the booking invoice and the balance on the post-clean invoice. Issueable supports both.

How do I bill for recurring cleaning customers?

Two patterns: (1) Per-visit invoicing after each clean, slow A/R but flexible. (2) Monthly retainer billed in advance for the upcoming month's visits, predictable cash flow but requires you to refund or credit if visits are skipped. Most established services charge monthly; new businesses start per-visit and migrate clients to monthly as trust builds.

What should be on the invoice for move-out cleans?

Property address, room-by-room scope (if itemized), any extras (inside oven, inside fridge, baseboards, blinds, garage), the standard cleaning checklist, and a 24-48 hour callback guarantee. Move-out cleans often involve a security deposit dispute later, the invoice + signed completion checklist becomes the evidence the work was done. Note any pre-existing damage or stains in the notes.

Should I charge sales tax on cleaning services?

Most states don't tax cleaning services. Texas, Connecticut, New Jersey, New Mexico, Hawaii, and a handful of others do. Some states tax commercial janitorial but exempt residential. Check your state's rules: the most common error is charging when you shouldn't, which makes invoices look unprofessional. Issueable applies tax to the whole invoice, so bill the taxable services on their own invoice if your state taxes only some of them.

How do I handle add-ons and extras?

List as separate line items: "Inside oven cleaning: +$45", "Inside refrigerator: +$35", "Garage sweep & wipe-down: +$60." Don't bundle into the base price; customers want to see what they're paying for and which extras they can skip. Note which extras each customer usually wants; subscribers can save them in a template for the next invoice.

What happens when a customer cancels last-minute?

State your cancellation policy on every invoice and in the booking confirmation. Common: "Cancellations within 24 hours billed at 50% of scheduled rate; same-day cancellations billed at 100%." Without a policy, a last-minute cancel is a straight loss: your team is booked and the slot can't be refilled. Put the policy in the terms on every invoice so the customer sees it at billing time.

Should I provide a checklist with the invoice?

Yes, for residential and especially move-out cleans. List your standard scope (kitchens, bathrooms, dusting, vacuuming, mopping) plus any extras paid for, signed by the customer at completion. Becomes evidence the work was done if there's a later complaint. Issueable's notes section can carry the checklist; for legal-grade documentation, pair with a separate signed sign-off sheet.