Handyman invoice template

Handyman invoicing FAQ

What should a handyman's invoice include?

Customer name and service address (these can differ from the billing address for rental properties or commercial accounts), invoice number and date, a description of the work performed (specifics like 'replaced kitchen sink trap, repaired drywall in hall closet, installed two ceiling fans'), parts and materials with cost and markup, labor by the hour or flat-rate by the job, trip charge if applicable, and any sales tax on materials. Vague descriptions like 'general repairs' invite payment delays.

Should I charge a trip fee or service-call fee?

Yes, on most jobs. Industry norm is a $50-$150 service-call fee that covers the first 15-30 minutes on site and is credited toward the full job if the customer accepts the estimate. The fee discourages tire-kickers and compensates you for the windshield time. List it as its own invoice line ('Service call (1st 30 min)') so the customer knows what they paid for and you have a clean record.

How do I bill for materials, at cost or with markup?

With markup. A typical markup is 15-25% on common materials (paint, drywall, fasteners, fixtures), or higher on small high-friction items like specialty parts. Don't bill 'at cost'; you're financing the materials run, dealing with returns on damaged items, and absorbing inventory cost. List parts with markup baked into the unit price, or as 'Materials per attached receipts' with a stated markup percentage. Either works if the markup is stated.

What's the right hourly rate for a handyman?

Varies wildly by region. National average ranges $60-$125/hour for general handyman work; specialty work (light electrical, plumbing repair) commands $90-$200/hour. Urban markets (NYC, SF, Boston, DC) sit at the high end; rural and small-city rates are lower. The rate on the invoice should match the one the customer agreed to at intake. A rate they didn't expect is a common reason payment gets held.

Do handymen need to charge sales tax?

Depends on your state. Most states tax tangible materials (paint, fixtures, lumber) but not labor on residential repair; you'd charge tax on the parts portion of the invoice and zero tax on labor. A growing number of states (e.g., Connecticut, Hawaii, New Mexico, South Dakota, West Virginia) tax labor on home repair as well. New York, Texas, and California have specific carve-outs for capital improvement vs. repair that change the tax treatment. Check your state revenue department's guide; if you're unsure, the safe pattern is to bill materials on their own invoice with tax, since Issueable applies tax to the whole invoice.

How fast should a handyman invoice after the job?

Same day, on-site if possible. Phone-based invoicing (with a printed copy or PDF emailed before you leave the property) is the cleanest pattern. The customer signs off on the work and the price in real time. Waiting until the end of the week delays payment on every job and produces more disputes ('I didn't realize the trip charge was that high'). On-the-truck invoicing is the cash-flow upgrade most independent handymen overlook.